Undersecretaries Helper Secretaries Bureau and Solution Administrators Local Directors Classes Section Superintendents General Public Simple and Supplementary Facilities Mind All Others Stressed

1. The office of Education (DepEd) fears the enclosed specifications the move of students’ Faculty information, which creates regular steps and methodologies regarding inquire, and release of learners’ Form 137 (Permanent Record) and Form 138 (review cards) in all community universities country wide.

2. This strategy aims to make sure the easy and reliable requesting and issuing of students’ university records without inconveniencing the students and mothers.

3. All DepEd Orders and other associated issuances, regulations and rules, and conditions, which you’ll find are contradictory in this plan, include hereby repealed, rescinded, or improved properly.

BR. ARMIN A. LUISTRO FSC Secretary

POINTERS ON THE NEED AND EXCHANGE OF LEARNER’S SCHOOL FILES (FORM 137 & MANNER 138)

I. Reason

There’s two standard school reports that reveal the learner’s page and scholastic and extra-curricular rankings: kind 137, called the consistent history, containing the learner’s shape and historical educational record, and Form 138 your document credit which shows the scholastic abilities of a student in a given university seasons. DepEd Order Number 8, s. 2015, the class review approach, offered the principles in the critical information as incorporated Forms 137 and 138.

Form 138 is circulated to Grades 1 to 10 learners every grading duration while Grades 11 to 12 will get it every stop term. After the institution 12 months, version 138 is a required file for a learner enrolling to another location rating levels simply because it in addition shows the learner’s promotional status. Then again, university bodies ask for the making of Form 137 of marks 1 to 12 learners which shift to some other university or cross over from primary to second.

From inside the lack of conclusive protocols, the process of requesting and issuing of asexual dating services certified school documents of learners varies per school. This insurance policy shall build the procedures is followed by way of the college in controlling the learner’s school papers any time learners join, transport institutions, and ask for relevant forms for other relevant use.

Two. Scale associated with the Insurance Policy

This Order aims to develop typical systems and standards during the request and launch of learners’ kind 137 (long-term history) and version 138 (document Card) in every education and schooling department organizations (SDOs) nationwide.

III. Concept Of Conditions

1. Version 137 (Permanent history) – long lasting college student report display the traditional scholastic and co-curricular report from the learner
2. Type 138 (review Card) – data revealing the academic show of a learner in confirmed university yr
3. Obtaining class – the institution requesting for that long-lasting record of a transferring student
4. Coming Faculty – the college publishing the permanent records of a transferring learner

IV. Policy Statement

The office hereby creates the typical procedures and protocols in asking for and publishing of learner’s class data. This device abides by the DepEd’s eyes, objective and key beliefs and signs up for the maxims of:

a. absolutely free, standard fundamental education;

b. Clearness and accountability;

c. availability and timely launch of students’ faculty files; and

d. protection and confidentiality of students’ registers.

Instructions on Learner’s Class Registers

This rules describes the conventional practices for the exchange of learners’ class files. This rules points the tasks in requesting the permanent college data (Form 137) for a powerful pass of documentation without inconveniencing mom and dad or the learners.

To ensure the productive production and transfer of students’ faculty registers, all of the following shall be observed:

a. The exchange of record of learners need to be made simple and quick without encumbering the learners and adults. But this absolutely will not undermine the privacy and protection of college data.

b. acquiring facilities shall safe all lasting files (Form 137) almost all incoming learners ahead of the terminate of basic grading duration. For transferred-in students throughout university year, shift of documents will be guaranteed thirty day period (30) from the first-day of class presence.

c. Learners and/or their father and mother or guardian will not be allowed to hand-carry the Permanent reports (kind 137) to the receiving class.

d. Just in case of unavailability of type 137 as a result of scenarios beyond our regulation, the state on campaigns (Faculty version 5) can be employed as substitute, you’ll find from the institutions Division company (SDO).

elizabeth. The student info technique (LIS) will probably be used as system through the request and launch of learner class record; ergo the transaction shall stringently getting from the obtaining and originating institutes simply.

In this article techniques must adopted to improve the inquire and release procedure:

A. School-to-School Transfer of Form 137

The majority of operations on send of learner’s faculty tape ordinarily come about during enrolment course and as soon as the orifice of lessons. To enable the soft and quick transport of lists, the flowchart below portrays the operation of inquire and release of students’ Form 137between the receiving college and coming college;